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Setting Minimum Operating Retainer Balance for Matters

  • Jan 13, 2025
  • Knowledge

How To
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You can now easily track, maintain and replenish your operating retainer balances to ensure balance don't fall below a defined amount. Seek replenishments before the funds are completely depleted.

Enter a Minimum Operating Retainer Balance in Matter Details

 

  1. Open the matter.

  2. Make sure you're on the Details & Correspondence tab.

  3. Click Matter Details.

    The Matter Details window will open.

  4. Click the Accounting tab.

  5. Under Retainer, enter an amount in the Min. Operating Retainer Balance field and Retainer Balance field and tick the Show Balance Warning option.

    US Minimum operating retainer balance checkbox.png

  6. Click OK.

Insufficient Funds Alert for Minimum Operating Retainer Balance

 
If you attempt to enter a transaction that is greater than the set minimum Operating Retainer balance you will receive a pop-up alert indicating the following:

User-added image

Transactions include the following:
  • Applying Retainer and Credits to Invoices
  • Bulk Applying Retainer and Credits to Invoices 
  • Refunding Retainer and Credits
  • Journal Transfers for Retainer and Credits
  • Reversing Retainer and Credits

When you click Yes to confirm the New Retainer Replenishment window will open, allowing you to maintain the minimum operating retainer balance for the matter.

 
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When a matter exceeds the minimum Operating Retainer balance, you will be notified via the LEAP Notifications. Click on the notification to open the matter and the associated transaction.

Minimum operating retainer balance notification.png

Add Minimum Operating Retainer Balance Field to Invoices

 

The minimum operating retainer balance field is now available to be added to your invoices.

  1. Open your invoice in Word.

  2. Click the Insert button from the Invoice section within the LEAP Word toolbar.

    The Invoice Fields pane will open. 

  3. Place your cursor on the document where you would like the insert the field. 

  4. Double-click the Minimum Retainer Balance field to insert. 

  5. Click Save & Close once done.

Last Modified Date
1/13/2025 9:31 PM
Title
Setting Minimum Operating Retainer Balance for Matters
URL Name
Setting-Minimum-Operating-Retainer-Balance-for-Matters-US

Resolution
Operating Accounting
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Setting Minimum Operating Retainer Balance for Matters