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Expenses Report

  • Aug 10, 2025
  • Knowledge

How To
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Location: LEAP Menu > Reports > Operating Account > Expenses Report 

Purpose: Displays expense transactions created within the selected date range. The report also allows you to filter results according to Matter Type and expense Type:  

  • Anticipated Expenses
  • Expenses Recoveries
  • Journals 
  • Expenses
It also offers the option to group the results based on various criteria such as Matter Number, Staff Responsible, Staff Acting, Introducing Lawyer, Matter Type, and Reporting Group, allowing for more comprehensive analysis.
 
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About this report: 

  • An expense item is categorized as Billed when it has been included in a draft invoice. 
  • Expense items created outside the selected date range are excluded from the report.

Report Filters:

Date Range

Displays expenses created within the specified period, determined by whether the transaction date of an expense item falls within that period  (between the Start Date and the End Date).

NOTE: The Date range should be less than one year. 

Expense TypeAllows the selection of a single, multiple or all expense types: 
  • Anticipated Expenses
  • Expense Recoveries
  • Journals
  • Expenses
Status Displays the expense items that fall into one of the Billing Status categories as per your selection:
  • All: Displays all expense items of all Billing Status (Billable, Billed, Non-Billable, Reversed, or Deleted)
  • Billable: Displays all expense items of the Billable Status only.
  • Billed: Displays all expense items of the Billed Status only.
  • Non-Billable: Displays all expense items of the Not Billable Status only.
  • Reversed or Deleted:  Displays only expense items that have been reversed or deleted. 

NOTE: 

1. When either Billable or Non-Billable is selected, fewer fields are displayed in the report as it removes the fields that are irrelevant to these two statuses.

2. The report determines the status of the item based on its End Date status. 

Example: 

Suppose an item remains Billable on Day 1 and transitions to Billed on the following day (Day 2). If the End Date is set to Day 1, the report categorizes the item as Billable. However, if the End Date is set to Day 2 or later, the report categorizes the item as Billed.

Matter TypeAllows the selection of a single, multiple, or all matter types used by the firm to filter results based on the matter on which an expense item was created.
Include 

Inactive staff: Whether to include inactive staff members. 

Tax: Displays figures inclusive or exclusive of tax.

Group ByGroups the report results by:
  • None 
  • Matter Number 
  • Matter Type
  • Originating Attorney
  • Reporting Group
  • Staff Acting
  • Staff Responsible

Report Fields:

Transaction DateThe transaction date of the expense item. 
Matter No.The number of the matter which the expense item belongs to.
Client The matter's client name. 
Billing DescriptionThe expense item's billing description. 
TypeThe type of expense: Anticipated Expense, Expense Recovery, Journal, or Expense. 
Transaction No.

Displays the transaction number of the expense item. 

Invoice No.

The relevant invoice number if the expense item has been billed. 

Reversal Date

The date when the expense item was reversed.

NOTE:

1. The field specifically applies to Expenses and Journals, as they are the types of expenses that can be reversed, unlike Expense Recoveries and Anticipated Expenses.
2. If a reversed item is included in the report, the Reversal Date is displayed irrespective of the selected date range.

Deleted Date

The date when the expense item was deleted.

NOTE:

The field specifically applies to Expense Recoveries and Anticipated Expenses, as they are the types of expenses that can be created and deleted, unlike Expenses and Journals. 

AmountThe amount of the expense item. 
Billed

Displays the billed amount of the expense item, based on the amount on the relevant invoice. 

NOTE: 

1. An expense item is categorized as Billed when it has been included in a draft invoice. 
2. Whether an expense item is Billed or not is determined by its End Date status.  
Adj.Displays any adjustment to the billed expense amount. 

NOTE:

  1. This only pertains to the portion of the invoice adjustment that impacts the expense amount. 

  2. For a Billed expense item included in the report, the report will list all the relevant adjustments, regardless of the adjustment date.

Last Modified Date
8/10/2025 8:06 PM
Title
Expenses Report
URL Name
Disbursements-Report-US

Resolution
Reports
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Expenses Report