Creating a Trust to Receivables Transfer

Oct 14, 2026
Knowledge

How To

LEAP provides the ability to easily transfer funds from the Trust Account to the Operating Account for the payment of finalized invoices. The Trust to Receivables Transfer function simultaneously completes both the Trust Payment Paid and the Operating Account Payment Received transactions on the matter. Learn how to create Trust to Receivables Transfers for single or multiple matters in LEAP.

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Before you create a Trust to Receivables Transfer, please ensure the following:

The Client has sufficient details, i.e Street Address;
Available Trust Funds from cleared receipts to use; and
Invoice Status is Final - Printed/Sent.

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If a check receipt has not already been cleared, you will be able to do so by following the steps below:

Open the Trust Funds receipt.
Click the ellipsis button and select Check Cleared.
Click Save & Close.

Desktop & Web

Create a Trust to Receivables Transfer - Single Matter

LEAP provides the ability to easily transfer funds from the Trust Account to the Operating Account for the payment of finalized invoices using these steps:

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Desktop: From the matter, click LEAP Accounting > Trust Funds > General Trust > Trust to Receivables.
Web: From the matter, hover over Trust Funds > Trust Accounts > Trust to Receivables.

The Trust to receivables transfer window will open in LEAP Accounting Plus.

The default Trust Account is used under Trust accounts.

Click next to Trust accounts to search for and change the Trust Account and click Select. You will need to ensure that the funds have been entered into the correct Trust Account.
Your firm's details should automatically appear in Pay To and Address.

If not, please enter your firm's or branch's details in Pay To and Address.

Click next to either Pay To or Address to select your firm's Card.
Select a Payment Type from the drop down list.

(Optional) Once you've chosen the Payment Type, you may wish to enter the Payment Type Details which may automatically display for you to complete. If not, click and complete the details required and click OK.

An Operating Bank Deposit will need to be created if the Payment Type is Check or Cash.
Depending on the Payment Type selected, the default Operating Account is used and Undeposited or Deposited will be selected.

Click next to default Operating Account to change the Operating Account and click Select.
Enter or edit the Reason.
An automatic sequential number is filled in Trust Reference No.

Untick Auto checkbox if you would like to update the reference number manually.
An automatic sequential number is filled in Operating Reference No.

Untick Auto checkbox if you would like to update the reference number manually.
Enter the Transaction date or select a date from the calendar.
The Entry Date will always display the current calendar date and can't be changed.
Select the type of Trust Funds you would like choose from the drop-down list:
- All Available - Default, all available Trust Funds
- Retained Only - Use only Retained Trust Funds
(Optional) Click next to Filter By Batch No. to display invoice(s) by Batch No.

The Select Batch will open in a new window.
Enter the amount to be transferred to an invoice in the Apply column of the table.

A Trust to Receivables Transfer cannot be processed unless a finalized invoice exists for the matter.

If no entries appear, check the following:
- Ensure the correct Trust Funds account has been selected.
- Where trust funds were recevied by check, ensure the check is cleared.
- Confirm there is finalized invoice.
(Optional) Click Apply All to apply all available Trust Funds to invoices ordered by Creation Date, with the oldest invoice showing first until the Trust Account figure is 0 for the matter.

Click the drop-down arrow and select Clear Applied to clear all applied amount.
Click Save & Close.
Both the Trust Payment Paid and Operating Account Payment Received will open in new windows.

Click Save & Close for both windows.

The trust payment paid will appear on the Trust Accounts ledger and the operating account payment received will appear on the Expenses & Receivables ledger.

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If you receive the warning that 'There is an invoice less than 7 days old' while creating a Trust to Receivables transfer, please note that this refers to 7 business days, excluding weekends and public holidays. If you wish to proceed with applying the funds, click Yes to continue.

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To print the Trust to Receivables transfer, open the trust payment paid and click the Printer icon in the top left. Click the drop-down arrow next to the Printer icon to access other print options such as Print Check and Save as PDF to Correspondence.

Create a Trust to Receivables Transfer - Multiple Matters

One trust to receivables transfer can be created to apply to multiple matters. Using the procedure below to create a transfer will display the trust payment paid and the operating account payment received for each individual matter.

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Desktop: Click Menu > Accounting > under Trust Accounting > Trust to Receivables.
Web: Click > Accounting > under Trust > Trust to Receivables.

The Trust to receivables transfer window will open in LEAP Accounting Plus.

The default Trust Account is used under Trust accounts.

Click next to Trust accounts to change the Trust Account and click Select. You will need to ensure that the funds have been entered into the correct Trust Account.
Your firm's details should automatically appear in Pay To and Address.

If not, please enter your firm's or branch's details in Pay To and Address.

Click next to either Pay To or Address to select your firm's Card.
Select a Payment Type from the drop down list.

(Optional) Once you've chosen the Payment Type, you may wish to enter the Payment Type Details which may automatically display for you to complete. If not, click and complete the details required and click OK.

Click to edit heading

An Operating Bank Deposit will need to be created if the Payment Type is Check or Cash.

Depending on the Payment Type selected, the default Operating Account is used and Undeposited or Deposited will be selected.

Click next to default Operating Account to change the Operating Account and click Select.
Enter or edit the Reason.
An automatic sequential number is filled in Trust Reference No.

Untick Auto checkbox if you would like to update the reference number manually.
An automatic sequential number is filled in Operating Reference No.

Untick Auto checkbox if you would like to update the reference number manually.
Enter or click to select a Transaction Date.
The Entry Date will always display the current calendar date and can't be changed.
Select the type of Trust Funds you would like choose from the drop-down list:
- All Available - Default, all available Trust Funds
- Retained Only - Use only Retained Trust Funds
(Optional) Click next to Filter By Batch No. to display invoice(s) by Batch No.

The Select Batch will open in a new window.
Enter the amount to be transferred to an invoice in the Apply column of the table.
(Optional) Click Apply All to apply all available Trust Funds to invoices ordered by Creation Date, with the oldest invoice showing first until the Trust Account figure is 0 for the matter.

Click the drop-down arrow and select Clear Applied to clear all applied amount.
Click Save & Close.
Both the Trust Payment Paid and Operating Account Payment Received will open in new windows.

Click Save & Close for both windows.

The trust payment paid will appear on the Trust Accounts ledger and the operating account payment received will appear on the Expenses & Receivables ledger.

Click to edit heading

To print the Trust to Receivables transfer, open the trust payment paid from the matter and click the Printer icon in the top left. Click the drop-down arrow next to the Printer icon to access other print options such as Print Check and Save as PDF to Correspondence.

Reverse a Trust to Receivables Transfer

After a Trust to Receivables Transfer has been processed, it essentially becomes two separate transactions:

a Trust Payment Paid, and;
an Operating Account Payment Received

Each of these transactions need to be reversed separately and you will be prompted to do this when you save one part of the reversal:

See Creating a Trust Payment Paid > Reverse a Trust Payment Paid for more info.

See Creating an Operating Account Payment Received > Reverse an Operating Account Payment Received for more info.

Adjust the Transaction Date to group the reversal with the original transaction in the Trust Bank Reconciliation, if required.

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If you are reversing a multi-payment, all portions of the payment for all matters will be reversed.

Last Modified Date

10/14/2026 8:17 PM

Title

Creating a Trust to Receivables Transfer

URL Name

Creating-a-Trust-to-Receivables-Transfer-US

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