Operating Account Expense Report

Jun 8, 2026
Knowledge

How To

Location: LEAP Menu > Accounting > Reports > Operating Account > Operating Account Expense Report.

Purpose: Lists all Operating Expenses paid from a selected Operating Bank Account within a specified period. It provides a comprehensive overview of Expenses paid from the chosen Operating Bank Account, allowing users to track and analyze those Expenses paid during the selected timeframe. The report also allows users to narrow down results based on Payment Type.

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Additional notes:

The report includes an Expense reversal displaying it as an entry, when the reversal date falls within the specified period.
The report includes Expenses generated within both the 'Expenses & Receivables' ledger and the 'Retainer & Credits' Ledger of a matter. An Expense entry is created within both ledgers using the 'Pay Expense' function.

Report Filters:

Date Range	Displays Operating Account Expense entries dated within the specified period.
Bank Account	Select from a list of Operating Bank Accounts
Payment Types	Select from a list of relevant Payment Types, such as Wire, Credit Card, or Check.
Expand Row Groups	Yes: Expands each row to display the Expense transaction's description, matter number, and client information. No: Hides the transaction description, matter number, and client information.

Report Fields:

Date	Transaction date of the Expense.
Ref No	Reference number of the Expense. NOTE: If an Expense reversal is included in the report, it will have the same Ref No as the original Expense. However, the amounts within the entry will be enclosed by parentheses, indicating that it is a reversal. Application Settings determines Transaction Numbering. You can manually set the last Transaction Number in Application Settings. To do so, please go to the LEAP Menu > Settings > Application Settings > Accounting > Bank Accounts > Operating Account/Trust > click the account > Last Wire No. and Last Check No. are set here > Amend the entries > click Save.
Payment Type	The payment method used for the Expense. NOTE: When expanded, the following information will be displayed within the column: The Expense's Description entered, if the entry is an Expense created within the 'Expenses & Receivables' ledger. 'Refund credits:', followed by the refund reason entered, if the entry is an Expense created within the 'Retainer & Credits' Ledger (e.g., 'Refund credits: Client refund'). 'Reversal:', followed by the original Expense's Description, if the entry is a reversal of an Expense (e.g., 'Reversal: Property search fees').
Payee	The payee of the Expense and the payee's address. NOTE: If the item is expanded, the following information will be displayed within the column: Matter number. Matter's client name.
Reversed Date	The Expense's reversal date. NOTE: This field pertains exclusively to Expense entries that have been reversed at the time of report generation. If the specified date range covers the reversal date, the reversal will be presented as an entry in the report. The report shows both the Expense entry and its reversal when their transaction dates are both within the specified period.
Amount Ex Tax	The Expense's value exclusive of tax.
Tax	The Expense's tax amount.
Amount Inc Tax	The Expense's value inclusive of tax.