Journals will be created for office transactions entered in LEAP. Depending on your accounting basis, you may have journals created for Invoices, Adjustment Notes, Operating Account Payments Received, and Operating Account Expenses Paid.
You may be asked to log into accounting platform when using certain features for the first time. Enter your accounting platform's credentials and sign in.
Desktop
Web
View and Edit Journals
Click the LEAP Menu > Accounting > under Operating Accounting > General Ledger Link.
The LEAP General Ledger Link will open in a new window.
A list is displayed with the Date, Journal No. & Description and Status of each journal.
Click to edit heading
Use Search Journals, Export Status and Date Range to filter the journal list if required.
Open a journal to see the details.
You’re able to edit the following fields:
Memo
Acc No
Debit Inc. Tax
Tax
Credit Inc. Tax
Tax
Tax Code
Tracking
To add journal lines click New Line.
To remove journal lines click.
Click Save.
Export Journals
Click the LEAP Menu > Accounting > under Operating Accounting > General Ledger Link.
The LEAP General Ledger Link will open in a new window.
Tick each checkbox next to each of the journals you wish to export, or alternatively tick the checkbox next to Date to select all journals at once.
Click Sync Now and wait for the export to complete.
Set Up Auto Export of Journals
You're able to set up LEAP to automatically export your general ledger journals saving you time and effort in manually exporting them.
Click the LEAP Menu > Accounting > under Operating Accounting > General Ledger Link.
The LEAP General Ledger Link will open in a new window.
Toggle Auto Sync on.
Resolve Journal Errors
There may be times when there is an error with a journal. In such cases, you’ll need to open and edit the journal to correct any issues.
Some typical reasons for errors are:
Incorrect tax code
Incorrect GL account code
An imbalance on the journal
If you’re unsure of the error’s cause, we recommend you contact the Helpdesk for assistance.
Change the Status of Journals
The default status of a journal is Not Exported. You’re able to change the statuses manually to one of the following:
Hold
Not Exported
Unhold
Tick the journal(s) and click .
Select a Status from the drop-down list.
Click Change.
Verify the Export Status of Journals
It’s a good idea to check the export status of journals to ensure that your accounting platform has all the journals required to balance your accounts.
Click More > Verify.
A list of journals will display showing the status of each journal.
Click Verify.
The General Ledger Link will query your accounting platform to find each journal with a status of Success.
Once the query is complete, the list will display a verification status.
If there are any journals missing from your accounting platform, you’ll need to find and resend the journals.
Purchase Orders
LEAP can create and export Purchase Orders.
This can be done by navigating to More > Purchase Orders.
Change accounting platform (i.e MYOB to Xero or from Xero to MYOB)
For assistance with changing your accounting platforms (i.e MYOB to Xero or from Xero to MYOB) or changing your GST reporting basis, please reach out to a LEAP Certified Consultant from our Partner Network.
View and Edit Journals
Click on the app launcher > under Operating > General Ledger.
The LEAP General Ledger Link will open in a new window.
A list is displayed with the Date, Journal No. & Description and Status of each journal.
Click to edit heading
Use Search Journals, Export Status and Date Range to filter the journal list if required.
Open a journal to see the details.
You’re able to edit the following fields:
Memo
Acc No
Debit Inc. Tax
Tax
Credit Inc. Tax
Tax
Tax Code
Tracking
To add journal lines click New Line.
To remove journal lines click.
Click Save.
Export Journals
Click on the app launcher > under Operating > General Ledger.
The LEAP General Ledger Link will open in a new window.
Tick each checkbox next to each of the journals you wish to export, or alternatively tick the checkbox next to Date to select all journals at once.
Click Sync Now and wait for the export to complete.
Set Up Auto Export of Journals
You're able to set up LEAP to automatically export your general ledger journals saving you time and effort in manually exporting them.
Click on the app launcher > under Operating > General Ledger.
The LEAP General Ledger Link will open in a new window.
Toggle Auto Sync on.
Resolve Journal Errors
There may be times when there is an error with a journal. In such cases, you’ll need to open and edit the journal to correct any issues.
Some typical reasons for errors are:
Incorrect tax code
Incorrect GL account code
An imbalance on the journal
If you’re unsure of the error’s cause, we recommend you contact the Helpdesk for assistance.
Change the Status of Journals
The default status of a journal is Not Exported. You’re able to change the statuses manually to one of the following:
Hold
Not Exported
Unhold
Tick the journal(s) and click .
Select a Status from the drop-down list.
Click Change.
Verify the Export Status of Journals
It’s a good idea to check the export status of journals to ensure that your accounting platform has all the journals required to balance your accounts.
Click More > Verify.
A list of journals will display showing the status of each journal.
Click Verify.
The General Ledger Link will query your accounting platform to find each journal with a status of Success.
Once the query is complete, the list will display a verification status.
If there are any journals missing from your accounting platform, you’ll need to find and resend the journals.
Purchase Orders
LEAP can create and export Purchase Orders.
This can be done by navigating to More > Purchase Orders.
