Learn how to integrate QuickBooks with LEAP by following our guide below.
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Before you can use QuickBooks with LEAP, you’ll first need to have your QuickBooks account up and running. You’ll then need to set up the chart of accounts in both QuickBooks and LEAP.
Add GL Account Codes to QuickBooks
Log into your QuickBooks Online account.
Click on on the left-hand action panel.
Click to create a new account.
Create the following accounts:
Account Name
QuickBooks Online
Category
Detail
Bank Account (Operating Account)
Bank
Checking
LEAP Undeposited Funds
Current Asset
Other Current Assets
LEAP Receivables Adjustment
Current Asset
Current Asset
LEAP Receivables
Current Asset
Current Asset
LEAP Client Fees
Income
Service/Fee Income
LEAP Expense Recoveries
Income
Service/Fee Income
LEAP Payments Received
Income
Service/Fee Income
LEAP Client Credits
Income
Unapplied Cash
LEAP Operating Account Expenses
Cost of Goods Sold
Other Costs of Services
LEAP Discounts Given
Expenses
Other Miscellaneous
LEAP Receivable Write Offs
Expenses
Bad Debts
LEAP Expense Write Offs
Expenses
Other Miscellaneous
Set Up Tax Code in QuickBooks
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You may need to engage the services of a LEAP Consultant to set up the tax code in QuickBooks.
It is also essential that you set up the No TAX (NONE) tax code in QuickBooks.
Log into your QuickBooks Online account.
Click on the Taxes tab on the left-hand action panel, then select Sales Tax.
Click on Sales Tax Settings.
From the 'Custom rates' section, click Add rate.
The 'Add a custom sales tax rate' window will open.
Select the Single radio button.
Type NO TAX into the Name field.
You must enter your State Tax Agency in the field.
Set the Rate as 0%.
Click Save.
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For more information on setting up Sales tax in Quickbooks Online, click here.
Add GL Account Codes to LEAP
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Desktop: Click the LEAP Menu > Settings > Application Settings.
The LEAP Application Settings will open in a new window.
Web: Click > Settings > Application Settings.
The LEAP Application Settings will open in a new window.
Click General Ledger >Account Codes.
Enter the account codes obtained from the QuickBooks Chart of Accounts.
Click Save.
Set Your Accounting Basis
When LEAP is configured by one of our consultants, they will set your accounting basis as you require.
For more information about the accounting basis, click here.
Operating Account in LEAP
It is important to set the Bank Account GL Code that has been created in QuickBooks into LEAP.
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Desktop: Click the LEAP Menu > Settings > Application Settings.
The LEAP Application Settings will open in a new window.
Web: Click > Settings > Application Settings.
The LEAP Application Settings will open in a new window.
Click Bank Accounts > Operating Account.
Select the Operating Account.
Enter the GL bank name obtained from QuickBooks. The GL account name must match the bank account name in QuickBooks for LEAP to integrate correctly.
Authorise LEAP to Access QuickBooks
The final step in setting up QuickBooks and LEAP is to authorize LEAP access to QuickBooks.
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Desktop: Click the LEAP Menu > Accounting > under Operating Accounting > General Ledger Link.
The LEAP General Ledger will open in a new window.
Web: Click > Accounting > General Ledger.
The LEAP General Ledger window will open.
Click Sync Now.
The QuickBooks login page will open in your default browser.
Enter your QuickBooks credentials and click Sign In.
Once you’ve completed all the above steps, you’ll be able to start using QuickBooks with LEAP.
