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End of Month Procedure

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It is important to complete the end-of-month procedure for each trust account in LEAP, by generating a series of reports to comply with trust accounting regulations. Learn how to generate and manage your General Trust End of Month and Account Trust End of Month reports.

 
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Please note that while the Trust EOM process and Trust Reconciliation are typically performed together, they are distinct processes. For more information on reconciling the trust account, click here.

About the End of Month Reports

 

The reports to be generated fall under two categories:

General Trust End of Month

 
  • Trust Audit Report
  • Separate Interest Bearing Accounts Listing of Accounts Report
 
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The Audit Trail report will contain many pages when you run your first trust end of month. This is due to a large number of matters that have been added or modified in LEAP.

Account Trust End of Month

 
  • Trust Overdrawn Report
  • Trust Trial Balance Report
  • Trust Journals Report
  • Trust Account Payments Paid Cashbook
  • Trust Account Payments Received Cashbook 

Generate the End of Month Reports

 

To generate the trust end of month reports, from LEAP:

 
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Desktop: Click the LEAP Menu > Reports.

The LEAP Reports window opens in your default browser.

 

Web: Click User-added image > Reports.

The LEAP Reports window opens in a new browser tab.

Hover over Trust > Trust End of Month and follow the steps below to generate the required reports.

General End of Month Reports

 

  1. Click General EOM.

    The General Trust End of Month window opens.

  2. Ensuring that the month ending date displayed is the last month you generated the General Trust End of Month reports, click Run EOM:

 
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Tick Signed and reviewed by and make your selection from the drop-down list to place the date and name of the reviewer on the produced reports.

  1. To view the report, click on each report name listed on the screen after the EOM reports are produced.

  2. To print the report, open the report and click the printer icon.

Account End of Month Reports

 

  1. Click Account EOM.  

    The Account Trust End of Month window opens in your default browser.

  2. Select your Bank Account Name from the drop-down list.

  3. Ensuring that the month ending date displayed is the last month you produced the Account Trust End of Month reports, click Run EOM:

 
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Tick Signed and reviewed by and make your selection from the drop-down list. to place the date and name of the reviewer on the produced reports.

  1. To view the report, click on each report listed on the screen after the EOM reports are produced.

  2. To print the report, open the report and click the printer icon at the top right-hand corner of the window.

Print the End of Month Reports

 

LEAP records a copy of each report once they are generated.

However, we recommend that you print each report and store them securely for ready access as most regulators will require you to retain a printed copy of all end of month reports.  

All but two of the reports (the Separate Interest Bearing Accounts Listing of Accounts and the Trust Trial Balance) print with continuous numbering meaning that the page numbering continues from one month to the next.  

For example, in the first month, the Trust Audit Trail report will have pages 1, 2 and 3, and in the following month, the Audit Trail report will have pages 4, 5, 6 and 7. Refer to the Bar Association in your local jurisdiction for more information about the end of month procedure for trust accounts.

Access Previous Trust End of Month Reports

 

To access previous end of month reports:

 
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Desktop: Click the LEAP Menu > Reports.

The LEAP Reports window opens in your default browser.

 

Web: Click User-added image > Reports.

The LEAP Reports window opens in a new browser tab.

  1. Hover over Trust > Trust End of Month.

  2. Click View Previous Trust EOMs.

    The Previous Trust End of Month Reports window opens.

  3. Expand the Trust End of Months Reports list to find the specific report you need to access.

  4. Click on a report name to view and print it.

End of Month Date Settings

 
 
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Caution should be used with Trust accounts. Changing the End of Month Date will not reset the page number for the Trust End of Month reports. Page numbering will continue to increment.

General End of Month Date

 

To change the General End of Month date:

  1. From the LEAP Matter List, click the LEAP Menu > Settings > Application Settings.

    The LEAP Application Settings window will open.

  2. Click Accounting > Reports.

  3. Enter or select a new date for Trust Account Last EOM.

 
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Please ensure that you enter the correct date for the Trust Account Last EOM.

 

For example, if you would like to run the first EOM for July 2023, you will need to enter June 30, 2023 as the Trust Account Last EOM date.

  1. Click Save.

Account End of Month Date

 

To change the End of Month date for a specific bank account:

  1. From the LEAP Matter List, click the LEAP Menu > Settings > Application Settings.

    The LEAP Application Settings window will open.

  2. Click Accounting > under Bank Accounts > Trust.

  3. Select the Trust Account you would like to amend the EOM Date for.

  4. Enter or select the Last EOM date.

 
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Please ensure that you enter the correct date for the Last EOM.

 

For example, if you would like to run the first EOM for July 2023, you will need to enter June 30, 2023 as the Last EOM date.

  1. Click Save.
8/26/2024 10:19 PM
End of Month Procedure
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